Meetings

PSO November 7, 2023 Meeting Minutes
Meeting at Rockwood Valley – 9:30 am - 11:30am
FINAL

In attendance
Jennifer Zeck, Jenifer Robertson, Laycie Norris-Wagner, Annie Miller, April Ladner, Jessica Brown, Devon Bussen, Jenny Arbuszewski, Stephanie Stempf, Priscilla Chandler, Dr. Karen Hedrick

Introductions

Minutes
October draft meeting minutes reviewed – Motion was made to approve minutes. The motion was seconded and passed.

President’s Report – Jenifer Robertson
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Presidents Forum on Nov 7th at 9:30 am at Pond Elementary

Principal’s Report – Dr. Hedrick
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THANK YOU for Glow Bash – an awesome night, well organized and the kids had a great time – it was a huge success!
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THANK YOU for lunch for Principal’s month
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Conference dinners were great and all of the appreciation efforts
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4 staff members nominated for Cornerstone Awards (2 custodians, the kitchen manager, and a SSD teacher)
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Turkey Smash Coin Drive begins next week – Annette will get the board ready by the end of the week
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Dragon is in place!
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Weight room has been cleaned and pre-bid is scheduled for next week for a new concrete pour to repair seepage problem due to an HVAC unit leak
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SEL Survey Data results were very positive (back to pre-COVID levels) and some categories were even higher. Some new open-ended questions about feeling safe at school, and administration is recognizing there is some general awareness and concerns about being in public places by the students. Administration is brainstorming all of the ways they keep the students safe (as much is behind the scenes), including interview with the SRO.
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Dr. Hedrick will conduct a site visit with outside consultants for Dignity and Belonging.
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Merlin Awards – Awards have been postposed and criteria being reconsider to reflect student growth in areas of Math and Literacy by looking at STAR data Fall score vs Winter score) and focus on class growth vs. individual growth. Also, brainstorming the “prize” or recognition. Part of the change due to no official grades by quarter.
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International Day – May need additional budget for next year, as some prices have gone up for presenter.
Counselor’s Report – Stacey Scott
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Social worker position open, so working to fill that
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6th graders had a digital safety speaker
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8th graders had a career readiness speaker and more events are planned for the spring, including high school readiness

Treasurer’s Report – October activity reviewed (see Treasurer’s report).

Vice President’s Reports:

School Community – April Ladner –
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Student Celebrations – Next SOTM is December 1st
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KORT – is second semester for students with a 3.5 GPS – March 6th evening for 1st time, March 7th morning for returning (parents welcome)
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Staff Celebrations – this week (most signups are full)
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Staff Recognitions – Days to be recognized – Principal, Custodians, Counselors, Paraprofessional, Librarians, Nurse, Cafeteria Staff, SRO, bus drivers, administrative assistants. PSO has already recognized custodians and principals – Tiffany has been handling personally, but a decision needs to be made on which days will be recognized and how much to budget. School is already doing some sort of recognition for most of these and more. Discussion followed for PSO to have a small token gift and note (flowers, snacks, or small plant). Agreed that gift will be approximately $15 per person.
Communications – Jess Brown –
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Social Media – Jess Brown – Will look for graphics for Turkey Smash and Coin Drive
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Website – Discussed issues with centralized website maintenance – sometimes hard to find info. Will work on an info. sheet to put on Instagram with a 1 page PDF with short list of important info. (phone numbers for attendance, lunch and bell times, etc.)

Fundraising – Devon Bussen –
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Dine to Donate - Panda Express well received. Panera - Wildwood set up for Thursday, November 30th 4-8 pm. No dine to donate for December. El Maguey – will shoot for February 13th (Fat Tuesday) and to hopefully include lunch and dinner.
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School Store – Going well, in good shape for volunteers. Discussion about trying find a way for digital tracking of punch cards / purchases.
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Fun Food Friday – First one went well, may need to more clearly communicate the rules or limits next time. May need to stock more candy next time. Next one is scheduled for December.
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FACS Kits – Supplies in for new kits and a few replacements were made for quality issues with the fall kits (pin cushion too hard, pins to weak and head too small, and scissors ok for paper but not fabric). New items have been purchased for the second semester kits.
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School Supply Kits – Check from this spring has been deposited.

School Events - Stephanie Stempf –
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Glow Bash – Round of applause for the great organization by Stephanie. Check-in process went much more smoothly this year. Separating by grade helped. Next year looking at 2 sessions – each 1.5 hours with a short break in between. 35 kids on the waitlist did not attend this year (and there were 12 no shows). Will need double prizes with 2 sessions, but may scale back. 2 sessions should help with traffic flow as well. Snacks may need to be tweaked for next year (no candy, possibly use Rockwood for the small goldfish/ Cheez-it elementary sized snacks). Still need to reconcile all of the numbers and update budget to actual.
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Fun Run – Possibly to include rising 6th graders in the event. Looking to keep it on RVMS property.
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Trivia Night – Still looking for co-chairs, and there has been some interest. Discussed having the Board keep responsibility for the trivia questions to keep it consistent, lesson the load for the co-chairs, and the plan is to have 4 sets of questions to recycle. Date is tentatively March 8th
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6th Grade Fun & Field & 8th Grade Farewell Events – Carey Terranova chairing 6th Grade Fun & Field and Jennifer O’Brien chair for 8th Grade Farewell

Service Projects – Jenny Arbuszewski –
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Adopt a Family – Stacey Scott – All is going well – 25 families and coordinating lists from families and then will get the sign-up lists in the newsletter. Timeline – wish lists due Oct 30th, SignUp Genius live Nov 13, gifts due Dec 6th, wrap party Dec. 12th.
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Coin Drive – Jen R. will update Membership Toolkit form for online, Jen Z. will get with Annette on canisters and shared spreadsheet. Annie Miller and Jenny Arbuszewski will come and help in the mornings.
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Turkey Smash Spirit Days –
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Nov 16th – STL Day
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Nov 17th – Holiday Day
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Nov. 20th – Couch Potato Day
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Nov. 21st – Team shirt or Red & Black
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Staff Grants – Delivery of Fall grants went great
New Business
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None
Questions?
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None
Meeting adjourned.
Calendar for PSO Meetings
Next meeting on Tuesday, December 5th - 9:30 am RVMS Conference Room